Privacybeleid
Privacy Policy for ELSA Utrecht
Effective Date/Last Update:​26-02-2025
1. Introduction
This Privacy Policy outlines how ELSA Utrecht, based in the Netherlands, collects, uses, and
protects the personal data of its members and participants in various activities. We are
committed to ensuring your privacy and protecting your personal data in compliance with the
General Data Protection Regulation.
2. Definitions
â–ª ELSA (European Law Students’Association) is an independent, non-political organization for law students. It provides opportunities for professional development, networking and international exchange through academic events.
â–ª Personal Data refers to any information related to an identified or identifiable individual, such as names, email addresses, date of birth, IBAN- and phone number.
â–ª Privacy Policy outlines how our organization collects, uses, stores and protects personal data. For ELSA Utrecht, their privacy policy details the types of personal information they gather from members and website visitors, the purposes for which this data is used, and the measures taken to ensure its security. It also informs individuals about their rights regarding their personal data, such as access, correction, or deletion, in compliance with applicable data protection laws.
3. What Personal Data We Collect?
We collect and process the following personal data from our members and participants:
â–ª Full Name
â–ª Email address
â–ª Date of birth
â–ª Bank information
â–ª Mobile number
â–ª Date of membership
4. Purposes of Data Collection
We collect personal data for the following purposes:
â–ª Membership Management: To register and manage memberships, including
membership fees and communications.
â–ª Event Organization: To organize and manage events, including confirming
participation and ensuring smooth operation.
â–ª Communication: To send updates, newsletters, and relevant information about the
organization’s activities.
â–ª Financial Management: To manage payments, including membership fees and
activity-related transactions.
5. Legal Basis for Processing
We process your personal data based on the following legal grounds:
â–ª Consent: When you voluntarily provide your information to become a member or
participate in activities, you consent to us processing your data for the specified
purposes.
â–ª Contractual Necessity: Processing is necessary for the performance of a contract,
such as membership agreements and event participation.
â–ª Legitimate Interests: We may process data to further the legitimate interests of the
organization, such as improving our services and communications
6. Disclosure of Your Data
We do not sell or rent your personal data to third parties. However, we may share your data in
the following circumstances:
â–ª Service Providers: We may share data with third-party service providers who assist
in managing events, communications, and payment processing.
â–ª Legal Obligations: We may share data if required by law or in response to legal
requests.
7. Data Retention
We will retain your personal data only as long as necessary for the purposes outlined in this
Privacy Policy or as required by law. Upon termination of your membership or after event
participation, your data will be securely deleted unless required for legal or accounting
purposes.
8. Security of Your Personal Data
We prioritise the protection of your Personal Data, but it's important to note that no online
transmission or digital storage method is entirely fully secure. While we employ appropriate
security measures to safeguard your information, we cannot provide an absolute guarantee of
its security
9. What are your Data Protection Rights
Under the GDPR (Articles 13-22), you have the following rights regarding your personal data:
â–ª Right to Access: You can request a copy of the personal data we hold about you.
â–ª Right to Rectification: You can request that we correct inaccurate or incomplete data.
â–ª Right to Erasure: You can request that we delete your data, subject to legal
â–ª obligations.
â–ª Right to Restrict Processing: You can request that we limit the processing of your
â–ª data under certain circumstances.
â–ª Right to Object: You can object to the processing of your data if it is based on
â–ª legitimate interests or direct marketing.
â–ª Right to Data Portability: You can request to receive your personal data in a
â–ª structured, commonly used, and machine-readable format.
To exercise any of these rights, please contact us at: secgen.utrecht@nl.elsa.org
10. Links to Other Websites
Our website may contain links to external websites that are not operated by ELSA Utrecht.
These linked websites may have their own privacy policies and practices. We
encourage you to review the privacy policies of any third-party sites you visit.
ELSA Utrecht is not responsible for the content or privacy practices of these
external websites. We recommend that you read the privacy policies of any third-party sites
you visit to understand how your personal data is handled by those sites.
11. Cookies
a. What are cookies?
Cookies are text files placed on your computer to collect standard Internet log information
and visitor behaviour information. When you visit our websites, we may collect information
from you automatically through cookies or similar technology
b. How do we use cookies and what type do we use?
ELSA Utrecht uses cookies to enhance user experience and gather analytical data. These cookies help in understanding website usage and optimizing its functionality. Users can manage or block cookies through their browser settings; however, this may affect website performance.
12. Failure to Provide Data
Please note that providing certain personal data is a contractual requirement necessary for
membership in our organization and participation in our activities. Failure to provide this data
may result in us being unable to provide the services or benefits associated with membership
or event participation. If specific data is optional, we will inform you accordingly, and failure
to provide optional data will not affect your participation.
13. Changes to Our Privacy Policy
We reserve the right to update this Privacy Policy periodically. Any changes will be
communicated via email or posted on our website.
14. How to Contact Us
If you have any questions or concerns about this Privacy Policy or the processing of your
personal data, please contact us at:
ELSA Utrecht
15. How to Contact the Dutch Data Protection Authority
Should you wish to report a complaint or if you feel that Our Company has not addressed
your concern in a satisfactory manner, you may contact the Dutch Data Protection Authority.
Address (appointment): ​Hoge Nieuwstraat 8, 2514 EL Hague
Address (postal): ​​Dutch Personal Data Authority, PO Box 93374, 2509 AJ Hague
Phone Number: ​​(+31)-(0)88-1805 250